10 Hidden Costs Most Entrepreneurs Miss During Business Setup in Dubai

The biggest mistake new founders make is believing the advertised “AED 12,999 full package” tells the whole story. In reality, a successful business setup in Dubai in 2025 involves several mandatory and semi-hidden fees that can easily add AED 15,000–40,000 to your first-year budget if you’re not prepared. Here are the ten costs almost everyone overlooks — and exactly how to minimise or eliminate them.

1. Establishment Card (Immigration Card) & E-Channel Registration

Cost: AED 2,000–3,750 (depending on free zone/mainland)

Most cheap packages exclude the mandatory Establishment Card and E-Channel deposit/refundable fee. Without it, you cannot process a single visa.

2. Medical Examination & Emirates ID for Every Shareholder/Employee

Cost per person: AED 1,070–1,320 (VIP vs standard)

Even remote shareholders who never visit Dubai still need Emirates ID if they appear on the license. Many first-time founders are shocked when they discover three shareholders = AED 4,000+ extra.

3. Actual Office Space vs. “Virtual Office” Fine Print

Many AED 12,999 packages include only a shared flexi-desk for 6–9 hours/week. To open a corporate bank account in 2025, banks now demand a genuine Ejari-registered lease of at least 20 sqm or a one-year serviced office (AED 18,000–45,000 extra).

4. Security Deposit or Bank Guarantee for Labour & Immigration

Cost: AED 3,000–5,000 per visa quota

Most free zones require a refundable bank guarantee or cash deposit per employee you’re allowed to sponsor. A quota of 5 visas = AED 15,000–25,000 locked for years.

5. Mandatory Arabic Trade Name Reservation & Translation Fees

Cost: AED 1,000–2,500

Every company must have an Arabic name reserved (even if you never use it). Cheap consultants skip this until the last minute and then charge emergency fees.

6. MOA/LSA Notary & Court Fees (Mainland & Certain Free Zones)

Cost: AED 2,500–8,000

New 2025 rules require notarisation of Memorandum of Association for mainland and several premium free zones (DMCC, DAFZA, JAFZA). Budget packages never include this.

7. External Approval Fees for Regulated Activities

Examples:

• Food trading/import: AED 5,000–15,000 (Dubai Municipality)
• Healthcare/clinic: AED 10,000–35,000 (DHA)
• Tourism: AED 8,000–20,000 (DTCM) These are 100% non-negotiable and never included in “all-inclusive” quotes.

8. Corporate Bank Account Opening Fees & Minimum Balance

2025 reality:

• Account opening fee: AED 1,000–5,000
• Average monthly balance requirement: AED 50,000–250,000 (or monthly fees of AED 300–1,000) Many banks waive the balance for the first 6–12 months only — then hit you hard.

9. PRO/Government Liaison Fees After Setup

Cost: AED 8,000–18,000 per year

Visa renewals, labour contracts, medicals, Ejari renewals — someone has to run around. Cheap packages disappear after license handover and you’re forced to pay premium monthly PRO retainers.

10. VAT Registration & Compliance Setup (Even If You’re Below Threshold)

If your projected turnover exceeds AED 375,000, mandatory VAT registration costs AED 5,000–12,000 in accountant/consultant fees in year one — plus quarterly filings forever.

Real-World Cost Breakdown (2025)

Basic general trading LLC in DMCC/Meydan (3 visas, proper office, bank account ready):

Advertised price: AED 14,999

Actual first-year total with hidden costs: AED 48,000–68,000

How to Slash These Hidden Costs by 40–60%

1. Choose a free zone with zero immigration deposit (Meydan, SPC, IFZA Phase 2)
2. Use a serviced office that includes Ejari + inspection + visa quota in one price
3. Hire a setup firm that offers 12–24 months of free PRO & renewal support
4. Limit shareholders to one or two (fewer medicals/Emirates IDs)
5. Start with a zero-employee package and add visas later

The smartest entrepreneurs treat the license fee as just the entry ticket. Understanding and budgeting for these ten hidden costs is what separates a smooth launch from a cash-flow nightmare in your first year.